Overview:
Bill (formerly Bill.com) is the accounts payable platform most US startups use to manage vendor invoices and pay them. Invoices arrive, get approved, and go out as payments, all in one place instead of scattered across an inbox and a bank's payment screen.
The accounting problem it creates is timing. A vendor invoice is an expense the moment you receive it and a liability until you pay it, which can be thirty days later. If your books only see the payment, expenses land in the wrong month and your balance sheet never shows what you actually owe. Multiply that across a dozen vendors and your payables become guesswork.
Inkle's Bill integration pulls your bills and vendor records into Inkle Books, where they're categorised and reconciled in the background alongside your banks, cards, and CRM. Your expenses land in the period they were incurred and your payables reflect what's genuinely outstanding.
Features
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Invoice date, due date, amount, and vendor come across together, which is everything your books need to record the expense.
Your vendor list stays consistent between Bill and Inkle Books, so you are not maintaining it twice or creating duplicates.
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Bills book when incurred rather than when paid, which accrual accounting requires and which keeps your monthly numbers comparable.
Outstanding bills sit on your balance sheet as liabilities, so you know exactly what is owed without opening another tool.
Bill sits alongside your banks, cards, and payment processors in Inkle Books, so AP is handled without any manual entry.
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Inkle reads your bills and vendor records, while approving and releasing payments stays entirely in Bill under your approval rules.
How do you connect
Bill
to Inkle?
Open Data Sources
from the left navigation in Inkle Books.
Click Connect
in the top right to open the Connect Data Sources hub.
Find Bill under AP & AR,
alongside HubSpot.
Authorise through Bill.
You approve access on Bill's own screen.
Confirm the sync.
Your bills and vendors then flow into Inkle Books and get categorised alongside everything else. During financial closing, new vendors added in the period appear on the closing checklist for review, so you can confirm names, check categorisation, and catch duplicates before the period locks.
What data does Inkle pull from
Bill
?
- Vendor name and record
- Invoice number, date, and due date
- Bill amount and currency
- Payment status and payment date
- Line item detail and categorisation
- Your Bill login
- Your linked bank or payment accounts
- The ability to approve a bill
- The ability to send a payment
- The ability to edit or delete an invoice
FAQs
No. The connection is read-only. Inkle reads your bills and vendor records for bookkeeping. Approving and sending payments stays entirely in Bill, where your approval rules live.
Because it's already an expense and already a liability. Under accrual accounting, an invoice dated 3 March is a March expense even if you pay it on 2 April. Recording only the payment shifts that expense into the wrong month and hides what you owe in the meantime. Investors and your CPA both expect to see payables on the balance sheet.
Vendor records sync across, and the financial closing checklist prompts you to review new vendors added during the period, including checking for duplicates. If the same vendor exists under slightly different names in each system, that's where you'll catch it.
Yes, and most startups do. They cover different spend: cards handle the subscriptions and day-to-day purchases, Bill handles invoiced vendors like contractors, agencies, and legal. Both feed the same ledger.
The payment appears in both places, and reconciliation is where they meet. The bill records the expense and the liability, the bank transaction records the cash leaving, and reconciling the account ties the two together so nothing double-counts.
